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Old Darlington District Genealogy 
Chapter of The South Carolina 
Genealogical Society

South Carolina Genealogical Society
Publications Contest

Hartsville Genealogical Research Library
114 South Fourth Street
(mailing address P.O. Box 175)
Hartsville, SC 29551-0175

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The South Carolina Genealogical Society, Inc. Publications Competition is held annually.  The goals of this competition are to:

        ·        Encourage excellence in genealogical research.
          ·        Promote the publication of genealogical material related to South Carolina.
          ·        Recognize publications which achieve the highest genealogical standards.

The Publications Competition is divided into seven categories.  Within the first four categories, there are two divisions based on a Chapter’s membership.  The S.C.G.S. President or his designee will present awards, consisting of a plaque or a certificate, at the Fall S.C.G.S. Annual Meeting.  Awards are based upon nominations and may not be presented in each category each year.
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Category I
Best S.C.G.S. Chapter Quarterly Publication

Requirements: 

        ·        An S.C.G.S. Chapter must publish each quarterly nominated.
·        The S.C.G.S. Chapter, not an individual, must submit the nomination.
·        An entry form must accompany each entry.
·        Two current consecutive issues of the publication will be submitted.  These issues must date 
      between 2004 and 2005.
·        The nomination deadline for 2004 awards is July 10, 2005.  Entries must be received by this date.

  There are two divisions within this category:               

        ·        Chapters with 100 or fewer Individual & Family memberships as of July 1.
·        Chapters with more than 100 Individual & Family memberships as of July 1.

A panel of three judges with no affiliation with the S.C.G.S. 
will judge each quarterly publication on the following criteria:

(1)    Genealogical Content (50%)

        ·        Strong genealogical content.
·        Wide variety of previously unpublished genealogical material or methodology articles.
·        Transcriptions must retain the original document’s punctuation and spelling.
·        Sources should be properly cited and documented.

(2)    Writing and editing (25%)

        ·        Sentence Structure, word usage, spelling, & grammar.
·        Statement of purpose and strong audience identification.

(3)    Presentation of Material (25%)

        ·        Print quality.
·        Design harmony and balance.
·        Effective use of paper.
·        Effective use of graphics and white space.

Results:

     (1)    The judges’ scores will be tallied.
(2)    Each Chapter will be notified by mail of their quarterly’s evaluation.
(3)    A representative from each winning Chapter will presented with an award at the fall 
      S.C.G.S. Annual Meeting.

Category II
Best S.C.G.S. Periodical Newsletter

Requirements: 

        ·        An S.C.G.S. Chapter must publish each newsletter nominated.
·        The S.C.G.S. Chapter, not an individual, must submit the nomination.
·        An entry form must accompany each entry.
·        Two current consecutive issues of the publication will be submitted. These issues must 
      date between 2003 and 2004.
·        The nomination deadline for 2004 awards is July 10, 2004.  Entries must be received by this date.

There are two divisions within this category:               

        ·        Chapters with 100 or fewer Individual & Family memberships as of July 1.
·        Chapters with more than 100 Individual & Family memberships as of July 1.

A panel of three judges with no affiliation with the S.C.G.S. 
will judge each newsletter on the following criteria:

(1)   Informational Content (50%)

        ·        Each newsletter should contain current news of interest to the membership from the local
      chapter or S.C.G.S.  Examples might include:  upcoming meetings, new acquisitions, 
      minutes from meetings, treasurer’s report, etc.
·        Other items of interest should communicated to the membership. 

(2)   Writing and editing (25%)

        ·        Sentence Structure, word usage, spelling, & grammar.
·        Statement of purpose and strong audience identification.

(3)   Presentation of Material (25%)

        ·        Print quality.
·        Design harmony and balance.
·        Effective use of paper.
·        Effective use of graphics and white space.

Results:

     (1)   The judges’ scores will be tallied.
(2)   Each Chapter will be notified by mail of their newsletter’s evaluation.
(3)   A representative from each winning Chapter will presented with an award at the fall 
      S.C.G.S. Annual Meeting.

Category III
Best Article in an S.C.G.S. Publication

Requirements

         ·        Any article, or series of articles, published in any S.C.G.S. chapter’s quarterly or newsletter, 
       or any article, or series of articles, published in the S.C.G.S. Carolina Herald, within a two 
       year period prior to the 2004 S.C.G.S. Annual Meeting is eligible for nomination.
·        Articles may be nominated by the author, an individual S.C.G.S. member, or by an 
      S.C.G.S. Chapter.
·        An entry form must accompany each entry.
·        Two copies of each article nominated must be submitted.
·         Each article nominated, and accompanying bibliographic information, will be published in the
       Carolina Herald. 
·        The nomination deadline for 2004 awards is July 10, 2004.  Entries must be received by this date.

There are two divisions within this category:               

        ·        Chapters with 100 or fewer Individual & Family memberships as of July 1.
·        Chapters with more than 100 Individual & Family memberships as of July 1.  Any article 
      nominated from the Carolina Herald would compete in this division.

A panel of three judges with no affiliation with the S.C.G.S. 
will judge each quarterly publication on the following criteria:

(1) Genealogically Related Content (50%)

        ·        Previously unpublished South Carolina genealogical materials or sources or related to 
      South Carolina methods and sources.
·        Transcriptions must retain the original document’s punctuation and spelling.
·        Sources should be properly cited and documented.

(2)    Writing and editing (25%)

        ·        Sentence Structure, word usage, spelling, & grammar.
·        Statement of purpose and strong audience identification.

(3)   Presentation of Material (25%)

        ·        Print quality.
·        Design harmony and balance.
·        Effective use of paper.
·        Effective use of graphics and white space.

Results:

     (1)   The judges’ scores will be tallied.
(2)   Each author/editor will be notified by mail of their article’s evaluation.
(3) The winning author/editor will be presented an award at the Fall S.C.G.S. Annual Meeting.

Category IV
Best Book by an S.C.G.S. Chapter
 

Requirements

        ·        Each book must be published by an S.C.G.S. Chapter.  Books may be hard bound or soft bound.
     
Books must have been published within the two-year period prior to the 2004 S.C.G.S. Annual
      Meeting.
·        The book must be submitted by the Chapter, not an individual.
·        An entry form must accompany each entry.
·        Two copies of each book entry must be submitted.  After the contest, one copy will be retained 
      by the S.C.G.S. for its Archives and the other copy will be donated to the South Caroliniana 
      Library in Columbia.
·        Each book submitted will be given a thumbnail review in the Carolina Herald. The review will 
      include price, ordering information, etc.
·        The nomination deadline for 2004 awards is July 10, 2004.  Entries must be received by this date.

There are two divisions within this category:               

        ·        Chapters with 100 or fewer Individual & Family memberships as of July 1.
·        Chapters with more than 100 Individual & Family memberships as of July 1.

A panel of three judges with no affiliation with the S.C.G.S. 
will judge each book on the following criteria:

(1) Genealogically Related Content (50%)

        ·        Previously unpublished South Carolina genealogical materials or sources or related to 
      South Carolina methods and sources.
·        Transcriptions must retain the original document’s punctuation and spelling.
·        Sources should be properly cited and documented.

(2) Writing and editing (25%)

        ·        Sentence Structure, word usage, spelling, & grammar.
·        Well conceived and planned.
·        Does the work contain:

Foreword?
Introduction?
Title page?
Publisher, place, and date?
Table of contents?
Bibliography?
Complete index?
Footnotes and references?

(3)   Presentation of Material (25%)

        ·        Print quality.
·        Design harmony and balance.
·        Effective use of paper.
·        Effective use of graphics and white space.

Results:

     (1)   The judges’ scores will be tallied.
(2)   Each Chapter will be notified by mail of their book’s evaluation.
(3)   A representative from each winning Chapter will presented with an award at the fall S.C.G.S. 
      Annual Meeting.

Category V
Best South Carolina Family History
 

Requirements

          ·        Anyone is eligible to submit a nomination.  Books may be hard bound or soft bound. Nominated
      books are to center on a South Carolina family, past or present and include at least four
      generations of that family.  Books must have been published within the two-year period prior to 
      the 2004 S.C.G.S. Annual Meeting.
·        An entry form must accompany each entry.
·        Two copies of each book entry must be submitted.  After the contest, one copy will be retained 
      by the S.C.G.S. for its Archives and the other copy will be donated to the South Caroliniana 
      Library in Columbia.
·        Each book submitted will be given a thumbnail review in the Carolina Herald.  The review will  
      include price, ordering information, etc.
·        A nominated book should not be an automatically generated “book” from genealogical software.
·        The nomination deadline for 2004 awards is July 10, 2004.  Entries must be received by this date.

A panel of three judges with no affiliation with the S.C.G.S. 
will judge each book on the following criteria:
 

(1)         Demonstration of Research Skills  (40%)

        ·        Ability to use and analyze a wide variety of primary documents.
·        Place family in a correct, but relevant, historical context.

(2)         Documentation  (20%)

        ·        Each fact should be properly documented and cited from its original source.
·        Full citations using accepted styles.

(3)         Writing and editing  (20%)

        ·        The book should tell the story of a South Carolina family and not be merely listing of 
      names and dates.
·        The book should be an original work, not a compilation of others’ research.
·        The book should employ a generally recognized numbering system.
·        Sentence Structure, word usage, spelling, & grammar.
·        Well conceived and planned.
·        Does the book contain:

Foreword?
Introduction?
Title page?
Publisher, place, and date?
Table of contents?
Bibliography?
Complete index?
Footnotes and references?
 

(4)   Presentation of Material (20%)

        ·        Print quality.
·        Design harmony and balance.
·        Effective use of paper.
·        Effective use of graphics and white space.

Results:

     (1)   The judges’ scores will be tallied.
(2)   The author/editor will be notified by mail of their book’s evaluation.
(3) The winning author/editor will presented with an award at the fall S.C.G.S.   Annual Meeting.

Category VI
Best South Carolina Genealogical Book
 

Requirements

        ·        Anyone is eligible to submit a nomination.  Books may be hard bound or soft bound. Nominated
      books are to center on a South Carolina genealogy.  Subjects might include, but not be limited 
      to:  records abstracted from original sources, a genealogical study of a particular locality,
      genealogical methodology, etc.  Books must have been published within the two-year period prior 
      to the 2004 S.C.G.S. Annual Meeting.
·        An entry form must accompany each entry.
·        Two copies of each book entry must be submitted.  After the contest, one copy will be retained 
      by the S.C.G.S. for its Archives and the other copy will be donated to the South Caroliniana 
      Library in Columbia.
·        Each book submitted will be given a thumbnail review in the Carolina Herald.  The review will 
      include price, ordering information, etc.
·        The nomination deadline for 2004 awards is July 10, 2004.  Entries must be received by this date.

A panel of three judges with no affiliation with the S.C.G.S. 
will judge each book on the following criteria:
 

(1)   Genealogically Related Content (50%)

        ·        Previously unpublished South Carolina genealogical materials or sources or related to 
      South Carolina methods and sources.
·        Transcriptions must retain the original document’s punctuation and spelling.
·        Sources should be properly cited and documented.

(2) Writing and editing (25%)

        ·        Sentence Structure, word usage, spelling, & grammar.
·        Well conceived and planned.
·        Does the work contain:

Foreword?
Introduction?
Title page?
Publisher, place, and date?
Table of contents?
Bibliography?
Complete index?
Footnotes and references?

(3) Presentation of Material (25%)

        ·        Print quality.
·        Design harmony and balance.
·        Effective use of paper.
·        Effective use of graphics and white space.

Results:

     (3)   The judges’ scores will be tallied.
(4)   The author/editor will be notified by mail of their book’s evaluation.
(5)   The winning author/editor will presented with an award at the fall S.C.G.S. Annual Meeting.

Category VII
Best South Carolina Local History Book

Requirements

        ·        Anyone is eligible to submit a nomination.  Books may be hard bound or soft bound. Nominated
      books are to center on the history of South Carolina, its regions, groups, or institutions. Subjects
      might include, but not be limited to:  the history of a county, town, geographic region, or other
      area of South Carolina, the history of a specific group of individuals (ethnic group, or the
      membership of a fraternal organization, etc.), the history of a religious congregation, the history 
      of an educational institution, etc. Books must have been published within the two-year period prior
      to the 2004 S.C.G.S. Annual Meeting.
·        An entry form must accompany each entry.
·        Two copies of each book entry must be submitted.  After the contest, one copy will be retained 
       by the S.C.G.S. for its Archives and the other copy will be donated to the South Caroliniana 
       Library in Columbia.
·        Each book submitted will be given a thumbnail review in the Carolina Herald.  The review will 
      include price, ordering information, etc.
·        The nomination deadline for 2004 awards is July 10, 2004.  Entries must be received by this date.

A panel of three judges with no affiliation with the S.C.G.S. 
will judge each book on the following criteria:
 

    (1) Historically Related Content (50%)

        ·        A previously unpublished South Carolina history related to the state’s places or regions,
      groups of individuals, or institutions.
·        Sources should be properly cited and documented.

(2) Writing and editing (25%)

        ·        Sentence Structure, word usage, spelling, & grammar.
·        Well conceived and planned.
·        Does the work contain:

Foreword?
Introduction?
Title page?
Publisher, place, and date?
Table of contents?
Bibliography?
Complete index?
Footnotes and references?

(3) Presentation of Material (25%)

        ·        Print quality.
·        Design harmony and balance.
·        Effective use of paper.
·        Effective use of graphics and white space.

Results:

     (1)   The judges’ scores will be tallied.
(2)   The author/editor will be notified by mail of their book’s evaluation.
(3)   The winning author/editor will presented with an award at the fall S.C.G.S. Annual Meeting.

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South Carolina Genealogical Society, Inc.
Publications Competition

Nomination Form Award of Excellence

Publication or
    Book Title:               ______________________________________________

Title of Article       ______________________________________________
(if applicable)

Publisher:             ____________________Publication Date:___________

Author/Compiler/Editor      ______________________________________________

Address                __________________________Phone________________

Person Making           Name___________________________________________ Nomination               
   
                      Address___________________Phone________________

Type of Publication: Check Appropriate Category and Division.   

______ S.C.G.S. Chapter Quarterly                    _____  Book by an S.C.G.S.

             Publication                                            Chapter

                   ______ -100 Members or                     _____ -100 Members or

______ + 100 Members                          _____ +100 Members
(2 consecutive issues must be submitted)        (2 copies of book must be submitted)

_____  S.C.G.S. Periodical Newsletter                  _____South Carolina Family
                         ______ - 100 Members or                                    History

______ + 100 Members                   (2 copies of book must be submitted)
(2 consecutive issues must be submitted)

_____  Article in an S.C.G.S. Publication            _____  South Carolina Genealogy
                                  ______ - 100 Members or                                Book

        ______ + 100 Members       (2 copies of book must be submitted)
(2 copies of article must be submitted)

        ______   South Carolina Local
                                              History Book
               (2 copies of book must be submitted)

Mail Nomination Form and Copies to:             S.C.G.S. Publications Competition
                                                                               Post Office Box 175
                                                                               Hartsville, South Carolina  29551-0175

A separate nomination form must accompany each nomination.  Each nomination must be accompanied by 2 copies of the nominated publication, article, or book.  If nominating a book, please provide ordering information, price, etc.  This form may be duplicated.  

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